Court Reporters Offer Paperless Billing

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Milestone Reporting Company now only emails billing information to clients unless clients request paper copies. If you wish to opt-out of paperless billing, just email us at scheduling@milestonereporting.com or give us a call at 407-423-9900. Heck, you can even mail us a letter to: Milestone Reporting Company, 100 East Pine Street, Suite 308. Orlando, FL 32801. If you are interested in knowing more about why we have gone paperless, just keep reading.

Our Orlando court reporters are committed to continually upgrading and changing their core practices in order to remain consistent with the latest in technological progress. Lawyers and law firms have been discussing the relative merits of “going paperless” for nearly a decade now. The majority of our clients now request electronic formats for every deposition transcript that they order. We have worked hard to accommodate our clients by adopting numerous electronic formats and making them available at no extra charge. Needless to say, many of our clients are confused as to why we would email them their transcript and then mail them a bill.

E-Transcripts

Okay, so maybe not everything should be paperless. Still, paperless billing and transcript delivery is definitely an advantage. E-Transcript files maintain page and line integrity. In other words, when you open the electronic file, the transcript looks just like the paper transcript. E-transcripts also allow for custom formatting and offer the security of a tamper-proof, electronic signature. This is the optimal format when traveling. You can literally pack all of your deposition transcripts onto you iPhone the next time you travel out of town for a deposition. The good news is that the E-Transcript Viewer is free and can be easily downloaded to your PC, smartphone or tablet. Unlike other formats, E-Transcript files are also compatible with Westlaw Case Notebook and other popular litigation software.

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We always try to make things easy for you guys. Simply click here to be directed to the free e-transcript viewer download. As you might have guessed, we do NOT charge you extra to deliver your deposition in an e-transcript format. Just let us know and we will add an e-transcript to your order. If you decide later that you want to add an e-transcript, just give us a call. We will send it to you immediately.

PDFs.

Portable Document Format (PDF) is a file format which can be viewed on any type of computer. It can also be accessed on most smartphones and tablets as long as you have the Adobe Reader installed. Any document can be converted into PDF and the PDF file will look exactly like the original document. All PDFs are fully text searchable and can be saved as an image file for trial presentation. There are drawbacks to PDFs. One common complaint is that PDFs use lower resolution images. While they look great on the screen, they can be blurry and pixelated when printed. You may not want to use this format to print copies. Of course, some devices simply will not open PDFs but most have applications or workarounds that will help.

As is widely known, the Federal Courts have chosen PDF/A formats as the preferred format for all electronic filings. Most Federal Courts have made this format a requirement already. See http://www.pacer.gov/announcements/general/pdfa.html. The Florida Middle District also requires electronic filing. We provide complimentary PDF formats of all our depositions. Just let our court reporter know and it will be delivered with your order at no extra charge.

ASCII

ASCII formats are very simple text files that have no preset format. As a result, it can easily be edited into many different word processing programs. ASCII files can be viewed on any platform and cannot be infected with viruses. Again, this is a very raw format and it will appear different on different computers and programs. ASCII is not recommended for the casual user.

If You Can’t Choose One then Choose Them All.

The reality is that there are advantages and disadvantages associated with all transcript formats. As an attorney, you need to familiarize yourself with each and choose a format that works best for your legal practice. More importantly, choose a court reporter who can provide each type of format. Milestone can put your transcript into all of these formats at no extra charge. Order PDF files for easy federal filing while also ordering an e-Transcript for easy viewing on you smartphone or tablet. Find a solution that fits your needs and do not be gouged for an easy formatting solution.

Now that you are paperless, here is a helpful guide as to what to do with all of those old filing cabinets:

 

 
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